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NIVANTH
EVENT OPERATIONSPLAN ● MANAGE ● DELIVER
LEGAL

Privacy Policy

How Nivanth collects, uses, and protects your information when you use our real-time event operations platform.

EFFECTIVE DATE: MARCH 07, 2026
CURRENT VERSION
QUESTIONS?

Reach out to the Nivanth team for any privacy-related queries.

ramjee@nivanth.com →
01

Introduction

Nivanth ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you use our platform.

Nivanth is a real-time event operations system designed to manage participants, organizers, judges, and event workflows in a unified environment.

By using Nivanth, you agree to the practices described in this policy.
02

Information We Collect

We collect information necessary to operate and improve the platform.

2.1 Personal Information
Name
Email address
Organization / Institution
if applicable
Role
participant, organizer, judge, staff
2.2 Event Data
Registration details
Team information and participation data
Attendance and check-in records
Submissions and project-related data (including linked repositories)
2.3 Usage Data
Platform activity and interactions
Device and browser information
Log data (IP address, timestamps, actions performed)
2.4 Communication Data
Messages within the platform (including community discussions and support queries)
Feedback and support requests
03

How We Use Information

We use collected data to operate and improve the platform and provide a seamless event experience.

Operate and maintain the platform
Facilitate event management and coordination
Enable real-time features such as check-ins, scoring, and logistics tracking
Provide communication tools between participants and organizers
Detect abuse, fraud, or policy violations
Improve system performance and user experience
04

Data Sharing

We do not sell your personal data.

We may share data in the following limited cases:

With event organizers (for participants registered in their event)
With service providers required to operate the platform (e.g., hosting, analytics)
When required by law or to protect rights and safety
05

Data Security

We implement appropriate technical and organizational measures to protect data against unauthorized access, loss, or misuse.

No system is completely secure. We cannot guarantee absolute security, but we take all reasonable steps to protect your data.
06

Data Retention

We retain data only as long as necessary to fulfill the purposes it was collected for.

Provide services
Comply with legal obligations
Resolve disputes and enforce agreements
Event-related data may be retained for analytics and operational history unless explicitly deleted.
07

User Rights

Depending on your jurisdiction, you may have the following rights over your data:

Access
Request a copy of your data
Correction
Fix inaccurate information
Deletion
Request removal of your data
Restriction
Object to or limit processing
To exercise your rights, contact us at ramjee@nivanth.com
08

Sensitive Use & Safety Features

Nivanth includes communication features such as community discussions, emergency channels, and private support chat.

We take reasonable measures to:

Prevent misuse of communication systems
Enable safe reporting of issues
Provide controlled access for sensitive interactions
Users are responsible for their own interactions on the platform. Nivanth provides the infrastructure; it does not moderate all content in real time.
09

Third-Party Integrations

Nivanth may integrate with third-party services such as code repositories (e.g., GitHub) for submission review and plagiarism detection.

We are not responsible for the privacy practices of third-party platforms. Users are encouraged to review their policies separately before connecting any external service.
10

Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be reflected with a revised "Effective Date" at the top of this page.

Continued use of the platform after changes are published constitutes acceptance of the updated policy.
11

Contact

For any questions or concerns regarding this Privacy Policy, please reach out to the Nivanth team.